The Assistant to the Directors of Secondary School assists in the planning and facilitation of all Secondary School programs and processes. They have solid organizational skills, a strong interest in education, and maintain a high degree of responsiveness, professionalism, and discretion.
Responsibilities include:
• Assist the Directors of the Secondary School in their role (take messages, organize meetings, etc.) and act as a liaison between the Secondary School Directors and the teachers.
• Manage report card archives
• Assist in the organization of AEFE training sessions that LFC hosts
• Correct, review, and translate Secondary School documents and communications as necessary
• Prepare in-service day meetings and conference days in coordination with other staff members
• Create and ensure respect for duty rosters
• Format and gather book and supplies orders, manage monthly expense reports
• Serve as secondary school liaison with the maintenance team supervisor concerning the organization of different events and to help ensure clean, safe spaces for Lycée students and teachers.
• Update Secondary School Google Calendar, Eduka, and Pronote/EDT
• Communicate practical information to parents through the LFC and weekly secondary newsletters, in coordination with the Marketing and Communications team. Gather articles and oversee the writing process while respecting any deadlines
• Assist the Admission Dept to welcome new families
• Submit reimbursements for teachers and staff
• Prepare biweekly payroll records for all Secondary School substitute teachers and manage the absence records.
• Translate various documents for teachers (forms, e-mails...)
• Preparation and organization of travel plans for teachers’ training and welcoming and assisting new teachers upon arrival.
• Manage the secondary staff meetings, and department head Meetings, organize class councils, teacher and staff observations, and help organize department advisory visits
• Support Vie Scolaire as they coordinate, track, and organize teacher absences for the Secondary School, for both classroom learning and school duties. This can include finding substitutes, tracking absences, and organizing makeups for planned and unplanned absences.
• Help organize and coordinate short and long-distance field trips and exchanges, including providing electronic waivers for events and trips.
• Organize punctual in-house training sessions and schedule parent meetings
• Communication and management of course selection
Requirements:
• A minimum of a high school diploma with a bachelor’s degree preferred
• Some administrative experience, preferably supporting upper-level management, or an equivalent combination of education and experience.
• Native or near-native proficiency in English and French with excellent written and verbal communication skills.
• Demonstrated resourcefulness in solving problems, strong organizational and time management skills, keen attention to detail, strong work ethic, and flexibility.
• Ability to protect confidential information.
• Appreciation of and sensitivity to cultural differences.
• Full proficiency in Microsoft Office and use of general office equipment.
• The ability to navigate Pronote is a plus.
Additional Information
• This a salaried, full-time, exempt position with benefits, including medical, dental, and vision insurance, 403b with 4% match after 2 years, 70% tuition remission for any children enrolled at the Lycée Français de Chicago, 10% tuition remission for any children enrolled at LFC*Daycare, and a generous paid time-off policy.
• This role requires onsite at the school, including direct support, coordination, and follow-up with staff and families
• Occasional evenings and weekends may be required.
Location: Chicago, IL
Posted: Aug. 22, 2024, 12:27 p.m.
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