Director of Executive Scheduling -Massey
Benefits of working at VCU
All full-time university staff are eligible for VCU’s robust benefits package that includes: comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefit, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more. Learn more about VCU’s benefits here.
Job Code
Recruitment Pool
All Applicants
Posting Number
req6051
Unit
Massey Cancer Center MBU
Department
Massey Comprehensive Cancer Center
Department Website Link
https://www.masseycancercenter.org
Location
VCU
Address
907 Floyd Ave, Richmond, VA 23284 USA
Duties & Responsibilities
Massey Comprehensive Cancer Center Mission:
“To improve the lives of all Virginians by delivering cutting-edge cancer care through patient-centered prevention and treatment; high-impact, innovative research; community input and engagement; and education and training of the next generation of researchers and healthcare professionals.”
Veterans: VCU faculty and University and Academic Professionals are now eligible for enhanced leave accrual rates based on verified military service. The calculation of these leave accrual rates will include a veteran's verified service in the military, National Guard, Reserves (active or inactive duty) and full-time state or Federal National Guard duty. Eligible employees must supply DD-214 documentation for each period of military service to receive this benefit
Job Summary:
The Director of Scheduling is a senior role dedicated to managing the complex scheduling needs of the Cancer Center Sr. Leadership. This position is responsible for overseeing all aspects of scheduling, calendar management, and strategic coordination for the Cancer Center Sr. Leadership. This position plays a vital part in coordinating high-level meetings, optimizing the Director’s calendar, and ensuring effective time management. The Director of Scheduling will work closely with various departments, stakeholders, and external partners to ensure seamless communication and scheduling operations. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced healthcare environment.
This is a hybrid position with flexible work arrangements (FWA), aligned with VCU policies. The director must have the ability to work on weekends and after hours, as needed.
Supervisory: Directly supervise at least three (3) staff, including executive assistants and an administrative assistant.
Key Responsibilities:
Team Leadership and Management:
Administrative Leadership: Supervise staff, providing guidance, support, and performance evaluations; track, manage, and delegate the workload as appropriate.
Training and Development: Develop and implement training programs for the executive assistants and administrative assistant, fostering professional growth and skill enhancement.
Leadership Meetings: At least weekly, meet and collaborate with the Cancer Center Sr. Leadership, Sr. Director of Executive Operations, Director of Executive Operations, and Director of Executive Communications to review scheduling priorities and upcoming commitments, ensure alignment with Cancer Center Sr. Leadership’s priorities and across all Executive Operations units.
Comprehensive Scheduling: Oversee, manage, and maintain the Cancer Center Sr. Leadership’s calendar, including scheduling appointments, meetings, and events, while prioritizing and resolving scheduling conflicts.
Stakeholder Engagement: Liaise with internal departments, external partners, and stakeholders to arrange meetings and coordinate schedules effectively.
Crisis Management: Act swiftly in managing unexpected changes or disruptions to the Director’s schedule, providing timely solutions and adjustments.
Strategic Planning:
Scheduling Strategy: Develop and implement strategic scheduling plans that align with the Cancer Center Sr. Leadership’s priorities, balancing immediate needs with long-term goals.
Time Management Analysis: Analyze the Director’s schedule to identify opportunities for increased efficiency and recommend improvements to enhance productivity.
Time Optimization: Identify and implement strategies to optimize the Director’s schedule to ensure efficient use of time, prioritizing strategic initiatives and high-impact activities.
Resource Allocation: Assist in the allocation of resources for meetings and events, ensuring optimal use of staff time and capabilities.
Priority Alignment: Work closely with the Cancer Center Sr. Leadership to align scheduling priorities with organizational goals and strategic initiatives.
Scheduling and Calendar Management:
Comprehensive Scheduling: Manage the Cancer Center Sr. Leadership's calendar, handling all scheduling, meeting requests, and i
Location: Richmond, VA
Posted: Aug. 25, 2024, 3:53 a.m.
Apply Now Company Website