Work Management & Admin Assistant
Job no: 534405
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Planning/Project
Management
Department: Campus Planning and Facilities
Management - Facilities Services
Classification: Administrative Program
Assistant
Appointment Type and Duration: Regular,
Ongoing
Salary: $18.57 - $27.69 per hour
FTE: 1.0
Review of Applications Begins
September 12, 2024; open until filled
Special Instructions to Applicants
To be considered for this position, applicants must submit a
complete application. Complete applications must include an online
application, a cover letter, and resume that address how you meet
the minimum and preferred qualifications.
We are interested in finding the best candidate for the position.
We encourage you to apply, even if you don't think you meet every
one of our preferred qualifications - use your application to let
us know what is meaningful to you about the role and what
transferable skills or other qualities you would bring.
Department Summary
Campus Planning and Facilities Management (CPFM) is a vibrant
department, which comprises seven units, and approximately 270
employees: Work Management & Administrative Services, Building
Operations & Maintenance, Exterior & Custodial Services,
Utilities & Energy, Campus Planning, Office of Sustainability,
and Design & Construction. The units of CPFM strives to provide
excellent customer service to the University of Oregon campus and
operates with the highest professional standards, communicating and
collaborating with customers to support the stewardship of the
campus.
Administrative Services and Work Management is responsible for the
management of human, financial and material resources, the
development and implementation of programs, policies and procedures
related to the operation, that guide maintenance, repair and minor
renovation of university buildings, grounds and infrastructure
systems. These services provide the University of Oregon community
with a safe, efficient, reliable, functional and aesthetically
pleasing learning environment in support of the University's
mission and vision.
Position Summary
The Work Management & Admin Assistant services as support for
the Administrative Manager and Senior Leadership in relation to
administrative support, administrative project management and unit
communications.
Decision Making:
This position is responsible for making independent decisions
daily. These decisions effect the credibility of CPFM and
trustworthiness of the organization. Poor decisions can result in a
negative customer service experience, effect budget stability, and
effect compliance related issues regarding personnel and safety.
Decisions must be made with an understanding of multiple levels of
policies including CBA, OA Policies, Purchasing policies, Travel
policies, University policies, Document retention, OSHA
regulations, and training rules and regulations.
Interactions:
This position interacts with internal staff at all levels
including, but not limited to, trades personnel, building managers,
and executive leaders or their representatives in order to fulfill
the requirements of the position. Interactions involve
collaborating on logistics, serving as a team member on committees
and collaborating with the CPFM leadership team to accomplish
leadership team projects. Additionally, this position may interact
with external constituents to fulfill project requirements, answer
inquiries, research information, or relay information as a
representative of CPFM.
Supervision:
Position is supervised by the Director of Administrative Services
and Work Management. A performance appraisal is conducted
annually.
Essential Personnel
This unit may provide essential services during times of
emergencies and inclement weather. This position may be required to
fulfill essential services and functions during these times.
Minimum Requirements
• Three years of office experience which included two years at
full performance level and experience generating documents;
and
• Lead work responsibility or coordination of office
procedures.
Professional Competencies
• Perform duties in a way that advances and supports the mission
of the department and university.
• Work effectively in a diverse team environment and create
effective relationships for problem solving and positive
interactions.
• Take initiative, looking for what needs to be done and doing
it.
• Pay close attention to detail.
• Maintain a safe and safety-conscious workplace.
• Maintain a respectful workplace and model a positive and
proactive attitude.
• Model the highest ethical standards.
• Provide superior customer service.
Preferred Qualifications
• Experience performing administrative duties in support of
agency projects or programs.
• Experience with data collection and analysis.
• Project Management experience.
• Experience with interpretation of laws, rules and
regulations.
• Fluent in
Location: Eugene, OR
Posted: Aug. 25, 2024, 3:53 a.m.
Apply Now Company Website