Project Description:
The Office of the Assessor-Recorder is presently experiencing a significant overall increase as well as changes in workload resulting from changes in the San Francisco economy following the pandemic. At the same time, the department is in the final phase of completing a critical, multi-year transition from the City’s legacy property appraisal system to a new SMART system scheduled to go live July 2025. This transition has significant and wide-ranging implications for the department as well.
The objective of the Operations and Performance Project is to sustain and improve departmental operations and performance in the face of these large-scale changes.
The specific deliverables include new and further development of complex analyses pertaining to current and future workloads, assessment production and staff productivity, related workflow and process improvements to improve key outcomes, as well support for development and implementation of revised and new performance measures across operational divisions. This work includes collaborating on revision and development of new Power BI workspaces and pages.
The objective of this project-based position is to support the division in successfully handling increased workloads which we expect will continue for at least the next three years. The position will do so by focusing on relatively new or underdeveloped workflows within operations related to change management and performance, as well as take on areas of work related to transparency and expanding access to online records.
Role & Responsibilities:
The Junior Administrative Analyst will report to the Public Service and Exemptions Manager and be responsible for coordinating, analyzing, processing, evaluating, and responding to all public records act requests, revenue and taxation code 408 requests, and business record subpoenas for the Department.
Examples of essential functions for this position may include but are not limited to:
1. Conducts field surveys and carries out routine research in connection with budget, legislative or management studies and/or performs analysis of actual expenditures compared to the budget or public policy issues.
2. Assists in conducting difficult and complex analysis, procedural, organizational and operational investigations, quantitative and qualitative data analysis, surveys and/or research relating to department operations.
3. Provides routine information to departmental personnel on the preparation of budget and policy documents, reports, demographics and program implementation.
4. Assists in preparing reports and proposals.
5. Assists in preparing budget and program delivery calendars.
6. Assists in compiling budget requests, making budget presentations, performing cost analysis and preparing program reports.
7. Prepares, generates, and updates budget documents, contract reports, surveys, databases and mailing lists.
8. Tracks and coordinates revenue and expenditures, grants, program budgets, and other funds.
9. Assists with the preparation and submittal of supplemental budget requests.
10. Assists in preparation and coordination of development of legislative proposals and/or statewide initiatives.
11. Prepares graphs and charts for presentations.
12. Assists in the preparation of quarterly and year-end financial, program and budget, and legislative reports.
13. Assists in review, processing and monitoring of contracts and contract certification processes.
14. Inputs and maintains data in computerized system and generates computerized reports.
15. Maintains contract files, and other contract documents and certificates, and monitors validity of documents.
Location: San Francisco, CA
Posted: Aug. 28, 2024, 10:50 p.m.
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