JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Primary Responsibilities: Participate in training incoming team members as appropriate Participate in processing of A/P (accounts payable), reviewing and coding invoices for payment Participate in A/R (accounts receivable); preparing and distributing bills or statements, sending collection notices when appropriate, and preparing manual billing adjustments as needed. Track administrative spend to not exceed budget and look for cost reduction opportunities. Coordinate document management related to lease execution, distribution, and filing. Track notification requirements as specified in leases to ensure that deadlines are not missed, and notifications are appropriately distributed. Regularly monitor email, phones and work order system; ensuring prompt and courteous responses and directing correspondence to appropriate personnel as needed. When applicable, assist in preparing estimates and obtaining approval from tenants prior to initiating work. Follow-up with tenants to ensure work orders are completed to their satisfaction. Assist with billing as needed. General office organization. Sort, organize and distribute incoming mail. Prepare and send outgoing mail and packages. Prepare and distribute general correspondence and memos. Organize, compile and prepare reports for distribution. Create and/or maintain physical and virtual filing systems in an accurate and organized manner. Maintain and update employee, client, and customer contact databases. Coordinate conference room reservations. Organize department lunches, meetings, events and business travel. Receive building access requests and coordinate access for visitors and vendors. Ensure that tenant and contractor certificates of insurance are accurate and meet defined standards. Track expiration dates for Tenant and Contractor certificates of Insurance and provide advance notice of upcoming expirations. Support compliance with management audits and engineering operations audits by assisting in file preparation and record-keeping. Participate in new tenant welcome and orientation program. Assist with move-in/move-out procedures. Track and coordinate access card activation/deactivation as needed. Assist property team in the development and implementation of property and employee manuals. Keep regular contact with maintenance, security, and building staff to ensure that common areas such as lobby, elevators, exterior grounds, building-managed conference rooms, etc. are clean and secure. As needed, document incidents of potential property and equipment liability (ex: any occurrence of an onsite injury), forward information to appropriate risk management personnel. Gather W-9’s from vendors, and aid in new vendor set-ups as needed. Assist team members with property budget preparation and recurring reporting, as requested. Assist engineers with recording and billing, as appropriate, monthly utility meter readings. Assist with vendor contract creation, execution and tracking as requested. General and ad hoc administrative support of the property as needed Any and all other duties and tasks assigned. Estimated total compensation ran for this position is: 68,000.00 – 73,000.00 USD per year The pay range listed is a total compensation range including bonus, if applicable. The provided range is an estimate and not guaranteed. An employment offer is based on applicant’s education, experience, skills, abilities, geographic location, internal equity and alignment with market data. Location: On-site –Campbell, CA If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Flexible and Remote Work Arrangements may be available JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibi
Location: Anywhere
Posted: Sept. 2, 2024, 8:24 a.m.
Apply Now Company Website