The Opportunity
The ACLU of Northern California (ACLU NorCal) seeks an Administrative Coordinator for the San Francisco, Sacramento, or Fresno offices.
The Approach
Our work is guided by the principles of freedom, equality, and justice enumerated in the Constitution. However, we know that because of historic and systemic racism and other forms of oppression, these principles are not equitably applied to all. In an ideal world, everyone would have equal access to justice and equal protection under the law. Unfortunately, neither our world nor our country is ideal. Our work involves hard subject matters that can be emotionally draining for some people. Ideal candidates will understand that as a mission driven organization; we strive to make the world a better place knowing that the road is long and hard. At the same time, we understand the importance of self-care, and do our best to reflect that in our practices and values.
The Position
The Administrative Coordinator will carry out a range of administrative duties to ensure that the day-to-day operation of the Legal-Policy Department is smooth and organized. The work of the Administrative Coordinator includes providing support and coordination for the Legal-Policy Internship Program and Legal Committee, as well as advocacy and campaign projects. The Administrative Coordinator will also provide direct administrative support to the Legal Director and assist with invoice and reimbursements processes for the Department and across the Organization. The Administrative Coordinator will report to the Department Managing Attorney.
About the Organization
The ACLU of Northern California is an affiliate of the American Civil Liberties Union, a nationwide, non-profit, non-partisan organization dedicated to the defense and expansion of civil liberties and civil rights. The ACLU of Northern California (ACLU NorCal) is comprised of two distinct corporations, the ACLU Foundation of Northern California (the "Foundation", a 501c3) and the ACLU of Northern California (the "Union", a 501c4). The incumbent is a joint employee of both corporations. For most of the last century, ACLU Nor Cal has been part of many of the most major – and sometimes controversial – struggles for civil liberties and civil rights in our state.
Our mission is to ensure that Constitutional rights don't just exist on paper but are protected in practice. As we move into a new era, we face dangerous policies that threaten our civil rights and civil liberties, we must use our decades of experience in impact litigation, legislative advocacy, and fearless organizing to fight these policies and protect our most cherished rights and freedoms. At the same time, ACLU NorCal is committed to advancing proactive and positive change to transform laws and institutions to advance our values. We are committed to fostering an anti-racist work culture and to anti-racist principles and learning.
Duties & Responsibilities
Coordinate and Support the Legal-Policy Internship Program, including:
• Coordinate logistics for internship program recruitment, hiring, and orientation.
• Manage the onboarding and offboarding processes for incoming and departing intern cohorts.
• Coordinate the day-to-day operations (including programming and events) related to the internship program.
• Research and implement evaluation and feedback mechanisms for internship program.
• Manage and enhance the Intern Alumni Network; and
• Collaborate with other affiliates to build a robust and diverse internship program.
Coordinate and Support the Department's Legal Committee, including:
• Schedule and calendar Legal Committee meetings.
• Provide logistical support for virtual and in-person Legal Committee meetings and presentations.
• Track litigation proposals, maintain member information, conflicts, and attendance record.
• Create disposition of meeting outcomes on tracking software; and
• Update Legal Committee protocols and procedures and advise Legal Director and Committee Chair on member attendance, participation, and term expiration.
Provide Administrative Support and Coordination for Department Operations, including:
• Coordinate logistics for Professional Staff team meetings, Department meetings and brainstorm sessions, Department retreats, and other Department and Program events as they arise;
• Provide administrative support to Legal Director, including expense report processing;
• Process credit card statements, invoices and expenses, reimbursements, and contracts for Department and Organization-wide services and expenses;
• Provide support and coordination for programmatic advocacy and campaign projects;
• Organize and prepare for meetings, events, presentations and reports including calendaring and scheduling, monitoring communications, visitor registration, technology set-up, material preparation, note-taking, catering, and travel arrangements;
• Coordinate and conduct onboarding and offboarding tasks for new staff;
• Serve as Dep
Location: San Francisco, CA
Posted: Sept. 9, 2024, 9:28 a.m.
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