Job Summary:
ASSISTANT ESTATE MANAGER
PRIVATE ESTATE
GENERAL OVERVIEW:
As our Assistant Estate Manager in our private estate, your job will be to successfully coordinate people and processes to ensure that all supervision of employees daily and supervising projects to be delivered on time and produce the desired results. You will be accountable to plan, organize and oversee a project from start to finish. planning and allocating resources, vendors and contractors, getting bids, preparing budgets, monitoring progress, and keeping stakeholders informed throughout the project lifecycle. You will be the go-to person for everything involving a project’s organization and timeline. Responsible for assisting and supporting the Estate Manager for the day-to-day management of eight (8) full-time employees, vendors and contractors. Cleanliness, maintenance and safety of the home and property including human resource management.
KEY RESPONSIBILITIES: -Oversee all aspects of estate projects.
· Get bids on projects.
· Coordinate, hire and negotiate contractors and vendors.
· prepare budgets and timelines.
· Prepare a construction schedule and resources needed.
· Get any necessary permits.
· Manage all supplies needed for the project.
· Complete inspections.
· Serve as point of contact for teams when multiple units are assigned to the same project and be familiar with the work being done by each unit.
· Proactively identify and resolve issues to keep projects on track; mitigate potential risks.
· Evaluate vendor and contractor performance and maintain strong vendor relationships.
· Monitor and track progress of projects and update the progress of the project to the owner and estate manager.
Develop and oversee regular maintenance schedules for estate properties and facilities.
Complete regular property inspections inside the home and on the property.
Assist the Estate Manager with the following:
· Evaluate employee performance and handle human resources to include interviewing, hiring, training, evaluations, discipline and dismissal.
· Handle special projects as assigned by the estate manager.
· Provide administrative support to the estate manager as required.
· Supervise and manage additional staff, such as housekeepers, landscaping or maintenance personnel, as needed.
· Human resources include hiring, onboarding, training, discipline, reviews, staff relations, developing procedures and work plans, and employee dismissal.
· Assist the estate manager with assigned administrative duties such as schedules, inspections, managing maintenance programs.
· Other duties as assigned.
QUALIFICATIONS/REQUIREMENTS
• A college degree in business management, engineering or construction field is a plus.
• 5 years or more experience and understanding of property and project management.
• Experience and understanding of working on a private estate.
• Must understand this position requires flexibility, ability to work under pressure, and a team mentality.
• Computer and technology savvy. Proficiency in MAC, Microsoft Excel, Microsoft Word, Email, iPhone communications and project management software (such as projectmanager.com).
• Bilingual a plus. (Spanish)
• Excellent references required from both current and previous employers.
• Valid Drivers’ License and clean driving record.
• Authorized to work within the United States.
• Has contacts and connections with local contractors and architects, city agencies, power companies, IT vendors, etc.
• Construction Industry Specific experience.
• Knowledge of construction costs.
• Knowledge of human resources practices.
MANAGEMENT COMPETENCIES:
competencies required to perform the essential functions of this position.
· Interpersonal—the individual focuses on solving conflict, not blaming; listens to others without interrupting; able to work and adapt to ever-changing procedures and environments.
o Good people skills.
o Must understand this position requires flexibility, ability to work under pressure, and a team mentality.
o Proven track record of negotiating favorable terms with vendors and contractors.
· Teamwork— They must be able to work collaboratively with their team to achieve project goals.
· Writing, Spelling and Grammar- Strong command of English language; superior communication skills, both written and verbal. Excellent spelling, writing, and grammar skills.
· Quality—the individual demonstrates accuracy and thoroughness, looks for ways to improve and promote quality, applies feedback to improve performance, and monitors own work to ensure quality. Maintains the highest standard on all projects.
· Safety and Security—the individual observes safety and security procedures.
· Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction, commits to long hours of work when necessary to reach goals and completes tasks on time or proposes an alternate plan to the appropriate person.
· Confiden
Location: Parker, CO
Posted: Sept. 8, 2024, 7:49 a.m.
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