About Us:
The Prompt Wizards is a pioneering tech startup dedicated to the development of intelligent AI agents designed to solve real-world problems. Our mission is to democratize AI technology, pushing the boundaries of what’s possible through innovative solutions and a strong community-driven approach. As we continue to grow, we seek a dedicated and highly organized Executive Assistant to support our CEO in driving forward our visionary projects.
Role Summary:
As the Executive Assistant to the CEO at The Prompt Wizards, you'll not only assist with day-to-day executive operations but also act as a project manager, helping oversee complex initiatives and strategic goals. You will be the key person ensuring that all tasks and projects are executed in line with the CEO’s vision and the company’s long-term strategy. This role will suit someone who thrives in a dynamic environment, is able to manage multiple priorities, and can act as a central coordinator across various teams and stakeholders.
Responsibilities:.
• Executive Support: Manage and coordinate the CEO’s schedule, travel arrangements, and key internal and external meetings. Ensure the CEO is briefed and prepared for all engagements.
• Project Management: Lead, coordinate, and monitor special projects from conception to completion, ensuring they align with the CEO's objectives and company vision. Track progress, set timelines, and manage deliverables to ensure projects are on time and within scope.
• Strategic Planning: Work closely with the CEO to map out and implement strategic initiatives. Provide input on project direction, gather insights from team members, and facilitate decision-making processes.
• Operations Management: Maintain the flow of operations by ensuring that the CEO’s directives are translated into actionable steps. Oversee the execution of initiatives that support business goals across departments.
• Internal Communication: Act as the primary liaison between the CEO and the leadership team, ensuring that communication flows smoothly. Relay key information, insights, and project updates across departments while maintaining confidentiality.
• Stakeholder Engagement: Manage relationships with external partners, clients, and stakeholders on behalf of the CEO. Prepare meeting materials, talking points, and presentations for discussions with stakeholders and potential investors.
• Documentation & Reporting: Prepare high-level reports, meeting agendas, and summaries. Ensure accurate documentation of key decisions and action items from meetings, while also ensuring that follow-ups are completed.
• Research & Analysis: Conduct research to support the CEO’s initiatives, providing relevant information to help make informed decisions. Analyze data and reports to identify key trends and insights that can shape future strategies.
• Task Delegation: Assist in delegating tasks and ensuring team members are aligned with project timelines and expectations. Ensure that priorities are clear and that teams are focused on high-impact work.
• Process Improvement: Evaluate current workflows and suggest improvements to streamline operations and increase efficiency. Implement systems and processes that enhance productivity and accountability.
• Event Coordination: Plan and manage internal and external events, such as team retreats, product launches, and conferences. Oversee event logistics, guest coordination, and ensure that everything aligns with The Prompt Wizards’ brand.
• Other duties as assigned to ensure seamless daily operations.
Qualifications:
• Bachelor's degree or equivalent experience.
• 3+ years of experience in executive support, project management, or operations.
• Exceptional organizational skills and the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Experience using Notion, Discord, or project management tools preferred but not required.
• Problem-solving mindset with a proactive approach to challenges.
• Ability to handle confidential and sensitive information with discretion.
• High attention to detail and ability to meet deadlines in a fast-paced environment.
• Interest or experience in AI technology and startup environments is a plus.
Location: Anywhere
Posted: Sept. 13, 2024, 9:39 a.m.
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