The successful candidate will be part of the Court’s Jury/Master Calendar Unit, located at the Hon. Howard G. Gibson Courthouse in Roseville, and supervise the Court Reporter and Interpreter staff.
JOB SUMMARY
Under general direction, this classification has full supervisory authority for, and coordinates and directs the tasks and activities of, one (1) or more assigned programs, functions, or units. Incumbents ensure services are provided in an accurate, efficient, and timely manner; perform administrative and/or first-level supervisory activities, under guidance; provide technical, policy and program expertise; support the Court in meeting its organizational goals and objectives; provide direct support to the Court management team; and perform other related duties as assigned.
EMPLOYMENT AT-WILL
The Court Operations Supervisor is established as an “at-will” classification and, as such, serves at the pleasure of the Court Executive Officer. The Court Executive Officer has the right to terminate the employment of any incumbent in this position at any time, with or without advanced notice, and with or without cause.
DISTINGUISHING CHARACTERISTICS
The classification is distinguished from the higher-level Unit Manager classification in that the latter is a position that is responsible for more complex programs and long-range planning, and its incumbents possess significant supervisory and/or management experience. Incumbents in the Court Operations Supervisor classification are expected to focus on the execution and processing of daily assignments within their assigned programs, functions, or units.
JUDGMENT AND RESPONSIBILITY
Incumbents have full supervisory responsibility for other employees. Incumbents work under administrative direction where clear policies, procedures, and standards may not always be available or may be very general in nature. Incumbents must therefore exercise considerable discretion with respect to assignments and duties and must seek approval prior to establishing or changing Court policy or procedure. Errors in work or judgment could result in inefficient operational areas and possible litigation against the Court.
The Court reserves the right to assign or reassign duties as required to achieve business and operational objectives. The essential functions listed below are considered standard duties of this position and, if/when assigned, must be accomplished effectively and efficiently. These essential functions include, but are not limited to, the following:
• Coordinates and collaborates with direct supervisor to maintain a structured work environment that includes supervising, planning, organizing, directing and coordinating the day-to-day activities of staff in assigned area(s).
• Carries out directives, as assigned.
• Responsible for communicating issues/concerns that may impact Court operations and/or staffs’ ability to perform duties.
• Performs supervisory functions that may include participation in recruitment and selection; training development and delivery; participation in the performance evaluation process; providing performance coaching and management; assigning, and review of work; processing requests for leave; timekeeping; in consultation with a direct supervisor or Human Resources, takes corrective actions and provides recommendations/input into disciplinary actions; and assists in identifying and providing opportunities for professional development of staff.
• May require extensive and coordinated scheduling responsibilities, and flexibility to adapt and adjust to frequently changing requirements and circumstances.
• Ensures staff clearly understands their responsibilities, level of authority, and expectations; monitors for quality control based on manager-directed quality assurance protocols; and ensures execution and/or processing of daily work is accurate, efficient, and timely.
• Maintains current knowledge of changes in directives, policies, statutes, legislation, forms, and regulations that affect assigned area(s); and identifies, makes suggestions, and implements approved changes to ensure compliance and consistency within assigned area(s) and in coordination with other stakeholders.
• May negotiate contract rates and terms when interacting with independent contractors; may have delegated approval authority based on established policy limits and/or present for management approval.
• Recommends, develops and implements, with management approval, procedures, manuals, forms, and work methods related to the work of assigned area(s); makes improvements in the operation of assigned area(s); recommends improvements in Court-wide policies/procedures and implements with management approval; and assists in and/or formulates procedures and training materials.
• Works closely and collaboratively with internal/external stakeholders to assist with the implementation of Court administrative and operational programs, policies, and procedures; and assists with the dev
Location: Roseville, CA
Posted: Sept. 19, 2024, 11:28 p.m.
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