This recruitment will establish an employment list to fill current and any future vacancies for those County departments that have this position, which are the District Attorney, Public Defender, Probation, and Sheriff’s offices. The anticipated life of the employment list is six months. If interested in employment for this position for current or future vacancies within these departments, please submit an online application for consideration.
Current bilingual (Spanish) vacancy is with the Public Defender located in Visalia and Porterville.
Promotional Opportunity: Open to Tulare County Employees in Regular or Probationary Status.
Spanish bilingual designated positions are entitled to an additional $.63 (cents) per hour. A Spanish proficiency exam will be required. Applicants must be fluent in the ability to read, write and speak in the Spanish language as well as in English.
Legal Secretary I: $3,875 - $4,723 Monthly
Legal Secretary II: $4,082 - $4,975 Monthly
Act as secretary to a Legal County department head or assistant department head; prepare comparative workload reports for budgets, annual reports and documentation; type letters, memos, minutes of meetings, reports and statistics from shorthand, longhand, dictaphone, tape recorder and over the telephone; compile and/or collect data for reports to State and Federal agencies; read and understand correspondence, rules, regulations, manuals, grant stipulations, bids and contracts; prepare charts, graphs and diagrams; develop, establish and maintain various filing systems; prepare and process a wide variety on criminal and civil documents; may operate office automation and related equipment; perform supportive office functions such as maintaining inventory of supplies, arranging equipment repairs, screening and distributing mail to appropriate people; organize and prepare various annual reports for State and Federal agencies; interpret and answer questions regarding the County Ordinance Code, rules, regulations and policies; maintain financial records such as collecting fees, maintaining petty cash, posting, depositing, purchases and other department expenditures; make reservations, schedule and confirm appointments and answer questions over the telephone, in person or through correspondence. Level II: Plan, assign and supervise the work of other clerical employees; assist in the selection of clerical staff; train employees in procedures and techniques; complete performance evaluation reports and take or recommend appropriate actions; refer incoming mail to department head and staff members; organize correspondence for department head's reply in order of priority, with background material attached for reference; prepare correspondence and agenda items, independently or with brief instructions, requiring judgment in the selection of data or interpretation of laws, rules, or policies; edit drafts for composition and grammatical structure; schedule appointments for department head; screen office and telephone callers, refer to appropriate staff members or give out information on departmental programs and policies as needed; arrange conferences and meetings, make reservations, plan dates, clear conflicts, and prepare agendas; attend meetings as a representative of clerical/office management; maintain administrative files, including management confidential information; supervise, organize, direct and participate in the operation of office information and computer equipment, including formatting and production of documents; prepare personnel data forms, status changes and other personnel related matters; study filing systems and clerical procedures, recommend methods for improvements; order and maintain departmental supplies; prepare clerical procedural manuals and accounting reports; assist in preparation of the annual departmental budget and monitor account expenditures; communicate with staff members, and relay messages to and from superior.
Essential job duties may be assigned that are not listed above but are relative to this job classification. (Reasonable accommodation will be made when requested and determined by the County to be appropriate under applicable law.
MINIMUM QUALIFICATIONS
Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and/or license which are required and equivalent to the following
Education: Equivalent to completion of the twelfth (12th) grade.
Experience: Four (4) years of increasingly responsible clerical and secretarial experience involving frequent contact with the public.
Knowledge of: Math sufficient to compile statistical reports; clerical procedures and practices; filing and control systems; correct English usage, spelling and punctuation. Level II: General office practices and procedures to train and evaluate staff in filing and proper format for correspondence and documents; counseling, training, and employee appraisal techniques; function and procedur
Location: Visalia, CA
Posted: Sept. 19, 2024, 11:28 p.m.
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