General Responsibilities:
• Oversee the day-to-day financial operations of The Chiles Academy for all programs operated by the corporation. These duties include purchasing & procurement, invoicing, professional travel arrangements, cost allocations among programs, preparation of deposits, communicating with vendors, inventory control, licensing, grant writing, and filing of required federal, state, and district reports in a timely manner
• Present monthly reports (compiled by an outside CPA firm) to the Board of Directors and the School District of Volusia County
• Provide independent auditing agency full access to all financial documentation for annual audits
• Maintain a chart of accounts to accurately track and reflect revenues and expenditures
• Payroll administrator responsible for reporting hours, accumulated leave, paid time off, and health insurance needs to the corporation’s PEO semi-monthly
• Acting School Food Services Director for the National School Lunch Program at The Chiles Academy (training will be provided)
• Monthly reconciliation of accounts with all financial institutions and reconciliation of individual grant award
• Annual budget preparation with regular reviews and adjustments provided to the board as necessary
• Maintenance of salary schedules for employees that reflect their levels of responsibility, certifications, training, and education
• Primary contact for major facilities projects
• Oversee appropriate and secure disposition of expired confidential records according to local state, and federal laws
• Ensure that personnel records are maintained and stored in a confidential manner
• Assure/assist in general maintenance and security of facility
• Attend meetings, trainings, and appropriate professional development activities
• Other duties as assigned
Written Documentation
• Grant writing as needed with creation of budgets appropriate to the terms of the grant
• Complete all required documentation in a timely manner
• Maintain all source documents for backup of accounting and payroll data
• Maintain accurate employee attendance records including requests for personal leave
• Communicate in a timely fashion with Volusia County School District HR department when employees are hired and when they leave
• Create Action Notices for employee wage, salary, or status changes and submit to the PEO as needed
Minimum Requirements
• Bachelor’s Degree
• Degree in accounting or mathematics preferred
• Must pass drug screening and background clearance through Volusia County Schools
• State of Florida Teacher Certification a plus but not required
Knowledge, Skills, and Abilities
• Proficient with Quick Books and Microsoft Office (Including Word, PowerPoint, Excel, and Publisher
• Knowledgeable about Red Book Financial Reporting for line item control of revenues & expenditures
• Must have exceptional decision-making and problem-solving abilities
• Must be impeccably organized
• Background with child care and/or school business procedures a plus
• Bilingual English/Spanish skills highly desirable
• Ability to respond appropriately to an emergency or a crisis according to the school safety plan
Location: Daytona Beach, FL
Posted: Sept. 24, 2024, 11:10 p.m.
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