University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Grants Manager A (Center for Sleep) Job Profile Title Grants Manager A Job Description Summary With limited supervision, manage department's sponsored research pre-award and post award activities for a large, diverse, and highly complex portfolio of grants, contracts, cooperative agreements, and sponsored research agreements. Prepare administrative sections of the grant applications including budgets, submit proposals to granting agencies utilizing Penn & NIH systems. Monitor grant expenditures for compliance; perform general ledger reconciliations; produce routine and ad-hoc financial/grant status reports and quarterly forecasts. Develops, negotiates, routes, and maintains subcontracts with multiple institutions funded and foreign subcontractors. Prepare subcontract POs, manage tracking system to ensure receipt, payment, and closing of POs. This position requires frequent interaction with the School of Medicine's Office of Research Support Services and the University's Office of Research Services, as well as outside sponsoring agencies. Maintain working knowledge of finance, research, and compliance policies. Job Description Job Responsibilities Pre-Award Grants Management Work with Principal Investigators to prepare budgets for grant applications and clinical studies; ensure they meet budgetary requirements of Sponsor, Department, School of Medicine & University with regard to salaries requested, fringe benefit rates, overhead, etc. Assist faculty with grant proposal preparation, creating grant templates and other related documents including submission of grants via ASSIST, PennERA & other grant submission platforms. Coordinate annual progress report submission for PI’s grant. Maintain information database for the Sleep Division’s training grants to facilitate the five year renewal of these grants. Review granting agency regulations, inform investigators of regulatory requirements and ensure compliance. Prepare & maintain confidential correspondences/documents to include salary, budget & proposal information. Serve as liaison with ORSS and ORS. Thorough knowledge of University, School and sponsor’s grants policies and procedures. Post Award Grants Management Process training grant-related forms for appointment, reappointment and termination of postdoctoral and predoctoral trainees using NIH systems & Penn postdoctoral systems. Responsible for subcontracts on federal grants; establish subaward agreements; issue subcontract PO’s and approve invoices. Review notice of awards, enter grant budgets in BEN using approved grant budgets. Monitor grant budgets and reallocate funds as necessary. Identify & correct BEN wayward transactions as needed. Process Payroll reallocations, journal entries as required. Monitor grant expenses to ensure compliance with granting agency requirements. Prepare & distribute monthly grant reports to all Research Investigators/meet with PI’s as needed. Assist with close-out of grants. Assist Director & Sr. Grants Manager with collection of relevant data for the annual budget. Review Concur expense reports. Other Maintain and Organize related files. Participate in School of Medicine’s training programs and attend School of Medicine’s monthly Business Administrator’s meetings. Keep abreast of new and existing policies and procedures. Serve as a resource for Faculty and Staff. Adhere to established University policies and procedures for above functions. Report known or suspected irregularities to Division Administrator. Communicate/work collaboratively with Sr. Grants Manager & Director regarding status
Location: Anywhere
Posted: Oct. 16, 2024, 6:39 a.m.
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