Applied Optimization (AO) Job Description
Job Title : Contracts / Accounting Specialist Reports to : President
FLSA Status : Full-Time (Exempt) Department : G&A
Position Objective :
Manage contracts administration for all phases of contract lifecycle, from pre-proposal to contract closeout. Support accounting related functions including but not limited to : budgeting, forecasting, and contract billing for a service-based company.
Prior experience with government contracting is preferred.
Essential Functions :
• Prepare list of requirements from the solicitation for proposal preparation
• Verify compliance of proposal with the list of requirements
• Assist with the preparation of well-documented cost proposals in accordance with customer and company requirements
• Prepare commercialization reports
• Submit proposals, including all supporting documents and justifications
• Perform contracting strategically to reduce contract risk
• Conduct financial profitability analysis on contracts & supplier proposals to identify risk / unfavorable business or legal terms
• Review billing to ensure contract provisions are met and track reporting deadlines that influence billing
• Prepare contract billing / cost information to management
• Manage & control expenditures for subcontractors
• Assist with the maintenance of government and customer property logs
• Provide support to :
o Perform fundamental accounting duties such as : General Ledger posting, Accounts Receivable, Accounts Payable, Payroll, and Fixed Assets.
Perform month end billing for services
o Prepare year-end audit schedules for external CPA
o Prepare monthly financial statements : Income Statement, Balance Sheet, Cash Flow statement and other analytical reports as required
o Coordinate activities with Financial Contract Analyst and supervise part time accounting personnel
o Maintain cash flow by monitoring bank balances and cash requirements
o Reconcile accounts to the general ledger and with subsidiary systems such as payroll
o Support and coordinate financial statement compilation and tax preparation with the company’s external CPA
• Ensure accuracy and follow documentation procedures for all work; maintain notebook of daily activities and provide weekly report of work
• Other duties as assigned
Required Qualifications :
• Bachelor’s degree or higher related to the field of finance, accountancy, or legal studies with a superior academic record
• Attention to detail and effective time and schedule management skills
• Effective organizing, planning, and problem-solving skills
• Ability to adapt within a small team to support evolving customer requirements
• Ability to execute instructions and communication in written, oral, and diagram form
• Demonstrated strong writing, fact-gathering, and analytical skills
• High level of integrity and confidentiality
• Basic computer and software skills including but not necessarily limited to Microsoft Office products (e.g., Outlook, Word, and Power Point), payroll software, and QuickBooks;
advanced Microsoft Excel skills
Preferred Qualifications :
• 1-2 years of experience in accounting or a closely related field
• College cumulative GPA (Grade Point Average) of 3.5 or higher
• Experience with government contracting, cost proposal processes, government property requirements, understanding of fundamental accounting functions, and payroll practices
• Knowledge of SFAS Rules, namely for statements of accounting financial standards, reporting research results, confidentiality, and data management
Employment Job Site
This role is based in our office, in-person attendance is required
Citizenship / Security Clearance Requirements :
U.S. Citizen or Green Card Holder
About Us : Applied Optimization is a growing organization located in Fairborn, OH. We are an equal opportunity employer offering a competitive salary that is commensurate with qualifications and a comprehensive benefits package.
Last updated : 2024-11-02
Location: Fairborn, OH
Posted: Nov. 5, 2024, 9:48 p.m.
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